What do you do after inspecting?

What do you do after inspecting? Here is what I usually do.

Take the draft log you wrote while conducting the inspection and now identify the types the seriousness of the hazards that exist. This log should also include the location of hazard, a risk assessment code and any recommendation shows the correct hazard.

After the draft log is completed, you must also collate all the specific deficiencies to see if any systemic problems are involved. “For example, you may have found a fire extinguisher here and there that was discharged. Singularly, this may not seem like a big problem” (Fanning, 2003). However, when you add them together, you may find out that the contractor who was hired to service these extinguishers is doing a poor job. “If you report them separately, it is possible that no one will notice there is a problem. They will normally call the contractor to fix the problem” (Fanning, 2003).

There is a big payoff to fixing systemic problems. “For example, it may be cheaper for a person or contractor to repair several light switches at one time than it is to come out and fix each one as you find them. Systemic repairs also keep the system in check to make sure it is working” (Fanning, 2003).

A cover letter should accompany the log. This letter should give a general description of the inspection and identify systemic causes written so employees can understand and work with the report (Inspection Techniques and Hazard Recognition, 1985). The log must list corrective measures that should be taken to correct the systemic problem.

Workplace notices should be placed at the sites of any high hazards that are found and not immediately corrected. These notices should identify the hazard and explain that it is a high risk. The notice should also identify control measures to reduce the risk until it can be fixed. Furthermore, the notice should identify the person responsible for correcting the hazard and the deadline for correcting it. This will ensure the workforce knows about the hazard and will take steps to ensure it doesn’t cause an accident.

A follow-up inspection should be conducted within 90 days to keep the focus on correcting the hazards and to see if there is some assistance you can provide to help them succeed. This does not have to be a complete inspection. It is just a follow-up and should focus on the problems you identified in the first inspection. However, if you do not conduct the follow-up to correct the systemic problems within the organization, you will simply be doing the same work repeatedly. Perhaps, more importantly, management will be telling the task force that it is too busy with other issues to implement a permanent solution to the root cause of the hazards so they will continue to fix individual hazards as they come up. Once the workforce catches onto such an attitude, it will learn to work with the hazards around them. They will not focus on safety because the management has not demonstrated that safety is important.

Bibliography

Fanning, Fred. Basic Safety Administration: A Handbook for the New Safety Specialist. American Society of Safety Engineers, 2nd edition, Des Plaines, USA, Jun 2003.

About Fred Fanning Author

Fred Fanning currently writes biweekly on his blog fredefanningauthor.com. His published works include the peer-reviewed book Basic Safety Administration-A Handbook for the New Safety Specialist. Fred also authored two editions of the peer-reviewed chapter Safety Training and Documentation Principles that was published in the bestselling Safety Professional Handbook and the Safety Professional Handbook Management Applications. He coauthored the peer-reviewed chapter Safety Training with Christine Fiori, Ph.D., PE, published in the bestselling Construction Safety Management and Engineering, second edition edited by Darryl C. Hill, Ph.D., CSP. Fred also has several self-published books. He has a series called Fred’s Safety Shorts. This is a collection of twelve books on topics related to safety published with Kindle Direct Publishing. Fred self-published another six books using both CreateSpace Independent Publishing Platform and Kindle Direct Publishing. He has authored fifty-eight articles in various publications on the topics of safety and health and project management. Fred has earned several writing awards for his non-fiction work. Fred has two novels A Walk Among the Dead and Mystery at Devil’s Elbow.
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